Pencil Spaces Online Meetings – New Oases Integration

Create Pencil Spaces Online Meetings from Oases

The new integration between Oases and Pencil Spaces makes it simple to create online tutoring session meetings directly from Oases. Helpfully, you can also choose from a variety of creation methods to suit your needs.

• Set a session type to automatically create a Pencil Spaces meeting for full automation.
• Set a student’s schedule to generate Pencil Spaces meetings for each online tutoring session in the schedule.
• Create a Pencil Spaces meeting manually from a session with just one click.

Naturally, you can use a combination of the above methods. However, if you become concerned at any time about created meetings, you can access all the information through a report to check your meetings for the day.

Links to Whiteboard from Pencil Spaces

Easy access to online tutoring sessions is essential. That is to say, when a student or tutor struggles to join a meeting, it can cause frustration. To prevent this, Oases sends the meeting links to your users for you.

• Oases session reminders will be sent out at intervals of your choosing. So your students and tutors can press the link to join the whiteboard from Pencil Spaces.
• Tutors and Customers can also launch online tutoring sessions from their Oases calendar.
• If for any reason there is a problem, tutors can email or DM the link at the time of the session directly with one simple click.

Online Tutoring Sessions – Wrap up & Records

Tutors close out sessions in Oases as usual by confirming attendance, also adding any required notes and submitting the session.

After submission, Oases communicates with Pencil Spaces to check for a recording and transcription. Finally, if available, Oases adds them to the session, making all data accessible to staff and parents directly within the system.