Oases Overview

oases online overview

What is the Oases Tutoring Management system?

What can Oases do for your Business? A quick look at the main
areas of Oases with links to dive deeper


Oases Online Tutoring Management System

tutoring management system

The Oases tutoring management system is a software tool that helps you manage your tutoring business easily. For example, you can schedule appointments, track student progress, and communicate with tutors and parents. Additionally, Oases can also help you handle billing and payments.

Plus, it’s easy to use and can be customized to fit your needs. So, say goodbye to messy schedules and hello to your streamlined business with Oases.

After checking out this Oases Online Overview, press the links to deep dive an area of interest.



Sales & Marketing Tools

You can sell services via your website with Oases MarketPlace storefront. For example, sell set sessions such as an SAT test or an entire schedule such as a test prep crammer. Consequently, your customers buy onto the items you are offering at a set time.

However, you may decide to sell service hours to be used at a later date. However, should you choose to link your tutors to MarketPlace, direct bookings may be made and sold.

In addition to MarketPlace your team can create webforms in the Oases tutoring management system which are again, published to your website. To clarify, these webforms can be used for your human resource department to collect tutor applications or for your sales team to capture new leads.

Most importantly, you can create a webform that is attached to your MarketPlace for customer check out. So when a new customer checks out you then capture the information you require. As a result, the Oases tutoring management system does the work creating the student and customer records for you.

Create tags in Oases simply and easily for your onboarding or sales process. Additionally, you can add tags to incoming records created by the webforms or add them manually. Consequently, you can filter all records by tags for all sorts of tasks you may wish your teams to perform.

Once you have captured a new lead with a webform you will need to stay in touch. That is to say you can use use the Oases tutoring management system to email offers to a list filtered by your tags. Furthermore, to speed this up you can create email templates that may be selected for individual or bulk emailing.



Scheduling & Attendance Tools

There are multiple scheduling tools in the Oases tutoring management system. Therefore you can use the one or more that suits your business:

  • Create a schedule of repeating sessions
  • Make a single one-off session
  • Customer Session Request via customer white label login
  • Booking directly via the Oases MarketPlace storefront on your website

Track and view your sessions from multiple locations:

  • Session list
  • Calendar
  • Schedule
  • Student record
  • Staff record

Track student performance and progress:

  • Testing
  • Automatic Learning Plans
  • Progress Reports
  • Test Gains

Find the perfect tutor from your list:

  • For a full schedule of sessions
  • One off match



Tutoring Accounting Tools

There are 3 invoicing modules or methods built into Oases to help you meet any need:

  • Invoice an individual
  • Invoice a Contract per student
  • Invoice a Contract per session

Each module is then divided into 2 basic methods giving you total control. Furthermore, you don’t need to stick to one method. Additionally, by dividing your services into programs you can handle your different contracts or customers with your chosen method.

Above all you can program different rates for different students purchasing the same item. Even within the same family.

Need to split an invoice between different family members or agencies? No problem! Program in the split and Oases creates both invoices at the same time for the different parties.

If you link your Oases database to one of our approved card processors payments are easy.

  • Authorize.Net
  • Stripe

You have the choice to keep a card on file for your customers; running the payment at the time of invoicing. Perhaps you have given your customers a grace period to pay, then you would simply run all the cards for invoices on a chosen date.

However, if you have given your customers more autonomy you may ask them to pay their invoices via the white label customer login.

It’s not all about credit cards and we don’t force you to use them. Therefore, should you wish to accept other methods of payment outside the Oases tutoring management system then that’s fine.

Simply log the payment to your customer’s account to keep their information up to date.

We recommend that you use the Oases accounting features for your invoices and payments. But you may choose to make general ledger entries at the end of each month to an accounting software.

Therefore, to prevent changes being made to your invoices or payments after this transfer of information you can Close the Books. As a result, this will lock invoices and payments before a certain date.

Oases keeps a running total of sessions to be paid and the payment total.

You can set different rates and close out at the end of your payroll period.




We hope after reading this Oases Online Overview, you will agree that from start to finish everything you need is handled seamlessly.

Finally, Oases will report on the progress of your students to you and your customers. Furthermore, when applying for a government contract this proof of tutoring efficacy provided by the tracking features is essential.


Your staff and your customers may log in to view sessions and associated information and tutors can make notes and close out sessions.

Furthermore, different access levels and permissions are available for different staff.


  • Gain customers via your website using Oases WebForms or MarketPlace.
  • Easily schedule staff and students – thus, spend time enjoying your business not stressing out.
  • Simple and easy to use invoicing solutions.
  • Online testing through the Achieve Series of Tests or create your own.
  • Create automatic Learning Plans from test results.
  • Log scores, grades, times or achievements.
  • Configurable instant and automatic student progress reports.
  • Easily produce your payroll; includes the ability for custom rates based upon specific group or student.
  • Analyze your business by cost centers or programs.
  • Store important documents for staff members and students.
  • Allow parents to login to pay invoices by credit card. Additionally they can see progress reports or individual session notes and much more.

There’s More

Finally, there are just too many features, functions and benefits to cover them all in this Oases Online overview. So if you would like to drill down into specific areas we have broken these out for you.

On the right hand side of this page you will see a navigation menu. Simply pick the tutoring management system features that are important to you. Additionally, we also have useful articles in our blog for tips, tricks and ideas for tutoring management.

If you don’t run tutoring or academics the Business Use pages contain other examples. For example, we highlight using Oases Online for other related industries.

At any time you can call us or book a demonstration. We will be happy to give you an oases online overview and show you the system and answer specific questions about your program or business.

So What’s Next?

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Overview Pages

Sales & Marketing Tools
Scheduling & Tracking Tools
Accounting Tools

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